Notice that the “Replace With” box now contains the text “^%”-this is Word’s code for that section symbol. Type the word “Section” into the “Find What” box and then click the “More >” button to expand the Find and Replace options.Ĭlick in the “Replace With” box to put your insertion point there and then click the “Special” button.Ĭlick “Section Character” from the dropdown list. Switch over to the “Home” tab on Word’s Ribbon and then click “Replace.” Alternatively, you can press Ctrl+H. You need to replace every occurrence of the word “Section” with a section symbol. Its icon looks like the paragraph symbol.
Note: If you don’t see the special characters in your document, you can turn them on by clicking the Show/Hide button on the Ribbon. Let’s say your document looks something like this: Example One: Replace Text with a Special Character There are too many special characters to detail all of them, but let’s take a look at a few general examples of how searching and replacing those characters works. But there’s a faster way–just search for every occurrence of two paragraph marks and replace it with one paragraph mark.
One way to correct the paragraph spacing would be to press the Delete key every time you see an extra paragraph mark. After clicking Show/Hide, you discover that in some cases, there are two paragraph marks instead of one.
The report is well written, but there is inconsistent paragraph spacing throughout.
A colleague has resigned, and you have been assigned the task of editing a report that the colleague worked on before he left. There is! Just use Find and Replace to do the job for you. You start replacing the symbol manually but stop yourself after a few attempts. You need to keep the hyphenated words together by replacing the regular hyphen with a non-breaking hyphen. You have just finished writing a draft of your first novel, and it includes a variety of hyphenated words. You can easily replace the word “section” with the section symbol using search and replace. Your document is over 50 pages, and there are numerous references to various sections throughout. The section symbol is a pair of overlapping “S” characters and is often used in legal documents to reference a numbered section in a document. You have been asked to replace the word “section” with the section symbol. Let’s say there is a lengthy legal document that you need to edit. To understand when searching and replacing special characters may be useful, let’s look at some examples. And yet, if enough time passes, they disappear.When Is Searching and Replacing Special Characters Useful? After I do this, I see the shortcut key I've created in the "Special Characters" tab. I've been going to Symbols Shortcut Key and then tried saving my custom shortcut key changes both to "Normal.dotm" and to the specific document I'm working in. Even if I save it to the specific document I'm working in, keep my word document open while I hibernate my computer that night, and then return to the same document after hibernating without ever closing it, I still find my custom shortcut keys for Section and Paragraph symbols are gone. I recently changed jobs, and now I find myself having to set these shortcuts at least every day, and sometimes every time I hope a new document. At my last job, I set Section to ctrl+6 and Paragraph to ctrl+7 once and those shortcuts worked every time I opened a word document. I write a lot of legal documents, so I use the Section and Paragraph symbols frequently.
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